NOTICE OF STATEWIDE ELECTIONS ACCESSIBILITY NEEDS ADVISORY COMMITTEE MEETING

Date: Wednesday, September 30, 2026

Time: 1:00 PM

Place: via Video Conference or Telephone*

or Office of Elections at 802 Lehua Avenue,

Pearl City, HI 96782

*Pursuant to Section 92-3.7, Hawaii Revised Statutes, the Statewide Elections Accessibility Needs Advisory Committee will be meeting remotely using interactive conference technology. The public may view the video and audio of the meeting through the video conferencing link below.

Video: https://us02web.zoom.us/j/85818241393

Telephone:

+1 346 248 7799 US (Houston)     +1 669 444 9171 US     +1 507 473 4847 US  

+1 669 900 9128 US (San Jose)     +1 719 359 4580 US     +1 564 217 2000 US

+1 253 215 8782 US (Tacoma)       +1 253 205 0468 US     +1 646 931 3860 US 

+1 312 626 6799 US (Chicago)      +1 360 209 5623 US     +1 689 278 1000 US

+1 646 558 8656 US (New York)    +1 386 347 5053 US     +1 305 224 1968 US

+1 301 715 8592 US (Washington DC)     +1 309 205 3325 US

Meeting ID: 858 1824 1393

If audiovisual communication cannot be maintained with all participating Committee Members and the quorum is lost, the meeting shall be automatically recessed for up to thirty (30) minutes to allow staff to attempt to restore communication.

If audiovisual communication with all participating Committee Members can be restored, the meeting will be reconvened. If, however, audiovisual communication cannot be restored, then the meeting may be reconvened with audio-only communication using the above-listed telephone number. Any non-confidential visual aids brought to the meeting by Committee Members or as part of a scheduled presentation will be made publicly available on the Statewide Elections Accessibility Needs Advisory Committee website within fifteen (15) minutes after audio-only communication is restored.

If it is not possible to reconvene the meeting within thirty (30) minutes after an interruption of communication and the Committee Members have not provided reasonable notice to the public as to how the meeting will be continued at an alternative date and time, then the meeting shall be automatically terminated.

MEETING INFORMATION

Public Testimony

Individuals may submit testimony in advance of the meeting via email to elections@hawaii.gov or by mail addressed to the Statewide Elections Accessibility Needs Advisory Committee, c/o Office of Elections, 802 Lehua Avenue, Pearl City, Hawaii 96782. Individuals may provide oral testimony at the meeting via the above-listed video conferencing link or by calling the above-listed telephone number.

Public testimony on agenda items may be presented when the relevant agenda items are called and will be limited to three (3) minutes each. The Committee agenda and meeting materials for this meeting are also made available at the Statewide Elections Accessibility Needs Advisory Committee website at https://elections.hawaii.gov/about-us/boards-and-commissions/elections-accessibility-needs-advisory-committee/.

For Further Assistance

If you need an auxiliary aid/service or other accommodation due to a disability, contact the Office of Elections at 808-453-8683, 1-800-442-8683 from the neighbor islands, or email elections@hawaii.gov. Requests made as early as possible have a greater likelihood of being fulfilled.

Upon request, this notice is available in alternate/accessible formats.

A G E N D A

I. Call to order

II. Roll call and determination of a quorum

III. Approval of written minutes from the June 24, 2026 meeting

IV. Update from the Office of Elections on the status of the Committee’s previous recommendations relating to voter

education, outreach, and accessible voting

V. Review updated draft of 2026 Elections Accessibility Survey

VI. Report from Office of Elections staff on assistance requests relating to accessibility needs during the 2026 Primary Election,

quantifying number of such requests and type of needs addressed

VII. Office of Elections staff report on use of alternate format ballots in the 2026 Primary Election, including number of alternate format ballots requested and number of alternate format ballots used by county

VIII. Committee discussion of plans for 2026 post-election public hearings on accessibility needs, including decision on a postelection hearing plan and schedule

IX. Adjournment

Pursuant to HRS § 92-5(a)(4), the Committee may enter into executive session to consult with the Committee’s attorney on questions and issues pertaining to the Committee’s powers, duties, privileges, immunities, and liabilities, if appropriate.